Lupin Pharmaceuticals (Company Headquarters)

(30018) Executive Assistant

US-FL-Naples
3 weeks ago
Job ID
2017-2204
# of Openings
1
Category
Administrative/Clerical

Overview

Lupin is the U.S. wholly owned subsidiary of Lupin Limited, which is among the top five pharmaceutical companies in India. Through our sales and marketing headquarters in Baltimore, MD, Lupin is dedicated to delivering high-quality, branded and generic medications trusted by healthcare professionals and patients across geographies.

 

This Executive Assistant position will provide support to our President of LATAM at our Naples, FL office. 

Responsibilities

Summary

  

Essential Duties and Responsibilities

  • Act as a gatekeeper; consistently demonstrates solid understanding of priorities and proactively manages calendar across multiple time-zones.
  • Anticipates needs and proactively brings together resources to support and address issues in all executive offices
  • Manages incoming correspondence and prioritizes competing requests; filters through requests independently and follows through on behalf of executives, as needed.
  • Assists with creation of presentations, content development, and research/background information.
  • Coordinates highly detailed and complex global travel itineraries.
  • Effectively manages relationships in a cordial and professional manner and consistently looks for new ideas to further develop working relationships.
  • Understands organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
  • Completes ad hoc administrative requests in a timely and through manner (expense reports, drafts and edits professional, well-written correspondence and documents in a timely manner).
  • Partners with other EAs to provide seamless coverage to all executives.

Qualifications

  • Associates degree, Bachelor’s degree is strongly preferred.
  • Previous experience supporting executives
  • 7-10 years of administrative experience with at least 5 years as an Executive Assistant
  • Strong verbal and written communication skills
  • Ability to work independently, as well as part of a collaborative team, and assume additional responsibilities as required
  • Exceptionally detail-oriented and well organized
  • Demonstrates sound judgment and ability to reach decisions independently; focused on understanding the bigger picture – i.e., results oriented, rather than task oriented.
  • Ability to develop solid, trusted relationships.
  • Maintains focus with sense of urgency, while upholding respect for others
  • Demonstrates professionalism and a positive customer service attitude
  • Adapts well to changing plans and priorities; deals comfortably with ambiguity
  • Strong computer skills (MS Word, Excel, PowerPoint, Outlook calendaring, Outlook email, etc.)
  • Maintains strict confidentiality standards.

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